Berceni, Romania
1 zi în urmă

What you will enjoy doing

Main purpose of the job

The job holder is responsible for the reception and entrance area at the plant.

Your responsibilities

  • Receive, direct and relay telephone messages and emails
  • Meet and greet visitors and direct them to the responsible employee
  • Meet and greet our international guests visiting. This includes to organize meals, transportation, accommodation, evening program, invitation letter etc.
  • Support employees who go abroad for a business trip in their travel arrangements, visa applications, insurance letters etc.
  • Arrange travel and logistics including booking flights, car rental and hotel accommodations when needed for ALPLA employees (including visitors) according to the travel policy
  • Receive, Scan and record all the invoices received from walk-in vendors. Ensure all documentation is sent to concerned departments digitally and physically in timely manner
  • Support the treasury team in hand over of suppliers checks and collection of official receipts
  • Manage office and kitchenette supplies
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Collect, sort, distribute and prepare mail, messages and courier deliveries
  • Manage all office stationary, maintain adequate inventory, monitor use of office supplies and equipment
  • Develop and maintain a current and accurate filing system
  • Perform other clerical receptionist duties such as filing, photocopying and scanning
  • Maintain safe and clean reception area
  • What makes you great

  • 3+ years of experience in front office management / receptionist
  • Pleasure in dealing with people from all nationalities and cultures
  • Organizational talent and service oriented
  • Calm and courteous manner
  • Good skills in MS Office (Outlook, Power Point, Excel, Word etc.)
  • Excellent local language skills and good English language skills
  • Effective verbal and listening communications skills
  • What you can expect working with us

  • An international working environment within a 100% family owned company with a high degree of direct responsibility
  • A diverse range of professional opportunities, projects and challenges
  • The opportunity to use the own professional skills and competences within an environment in transition and cultural integration
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