Administrative Assistant
Bucuresti, Romania
3 zile în urmă

Company Description : For our client, world leader in secure connectivity solutions for embedded applications, we are recruiting an Administative Assistant.

Job Description :

  • Organizing internal events (e.g. workshops, meetings, teambuildings);
  • Liaising with suppliers for catering;
  • Greeting and directing guests to the appropriate person or office;
  • Arranging travel and accommodations when necessary;
  • Registering hardware equipment in the internal inventory data base;
  • Maintaining security and performing related tasks like set-up ID badges and guests passes;
  • Managing calendars and scheduling meetings;
  • Managing meeting rooms and monitoring their availability;
  • Ensuring meeting rooms are presentable and fully stocked;
  • Ofering assistance with onboarding new employees, such as setting up office space;
  • Ordering front office supplies and keeping inventory of stock;
  • Purchasing weekly protocol products;
  • Receiving sort and distributing daily mail / deliveries;
  • Answering screen and forward incoming phone calls;
  • Providing basic and accurate information in-person and via phone / email;
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing;
  • Ensuring reception area is tidy and presentable.

    Requirements :

  • Fluent English written and spoken;
  • Very good communication skills, pro-activity, customer-oriented attitude, able to work with deadlines;
  • Team focused - agreeable, supportive, helpful, collaborative;
  • Very good planning and organization skills, able to multitask;
  • Knowledge of Microsoft Office Products (Word, Excel, Outlook);
  • Basic courtesy and diplomatic abilities are important to this position. Must be able to interact effectively with corporate system personnel and maintain a professional attitude and appearance at all times;
  • 1-2 years of experience on a similar position in a multinational environment is a plus but not mandatory.

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