Within the Global Procurement Department, this role procures both goods and services to support a variety of strategic requirements as directed by the Sr.
Manager, Global Purchasing . These may include, but not limited to : software licenses, IT infrastructure, office equipment, maintenance, professional services and consulting.
The successful candidate will also play a key role in ensuring high service quality by ensuring the integrity and accuracy of the Item Master data and Vendor Master data in the ERP system.
This role will procure goods and services, through direct negotiations and RFQs to satisfy a variety of strategic requirements as directed by the Sr.
Manager, Global Purchasing.
Execute procurement plans for strategic purchases
Lead negotiation and contract drafting activities with internal customers.
Prepare reports and summarize data Ensure competent quality execution of all regular purchasing duties and administrative works.
Maintain complete updated purchasing records / data in the system.
Ensure audit compliance and procurement documentation accuracy and fitness for purpose.
The preparation and process purchase orders and documents in accordance with company policies and procedures.
Liaison with vendors throughout the procure-to-pay process.
Participation in the vendor creation process
Negotiate price and delivery terms under the framework of Finastra terms and conditions of purchase
Negotiate framework agreements and contracts outside Finastra standard terms and conditions of purchase.
Maintain system of ordering materials, supplies, and equipment.
Communicating with requisitioners on progress and queries relating to their requirements.
In order to achieve a high quality and robust service the integrity, accuracy and contemporary nature of the item and vendor data in the ERP system is the responsibility, is part of the role.
The level of support required for data update and maintenance will vary depending on the direction given to the individual in the role by Procurement management.
Provide input to Procurement Business Partners on vendor performance
Prepare reports and summarize data
Desired Skills and Experience
2+ years’ experience in a professional purchasing / procurement department performing a similar role.
It is desirable, but not essential, that the previous experience includes the purchase of similar items / services as this role.
Experience of using Netsuite and / or other ERP systems (SAP, Oracle, etc)
Experience running RFx’s
Qualifications & certification
Bachelor Degree, or Professional accreditation, or HND (or equivalent) in a purchasing / procurement specific discipline.
In certain circumstances a proven track record of performance in a related role is acceptable in lieu of professional qualifications
Ability to interpret framework and guidelines of policies and procedures
Ability to work with minimal supervision
Ability to adapt to a fast pace and constant changing environment
Proficient English skills, verbal and written.
Experience in presenting findings to cross-functional teams in the organization
Ability to manage a heavy workload and to multi-task
Strong negotiation skills
Ability to communicate clearly, to the point and with conviction to all level of management
Comfortable under stress and change
Demonstrated drive for results and a sense of urgency
Customer services mindset and sense of ownership of tasks and projects