Marketing Administrative Assistant
qpas
Bucureşti, Bucureşti şi Ilfov
‎în urmă cu 20 ore
source : Jooble

For our client, a top multinational company in pharmaceutical industry, we are looking for an enthusiastic Marketing Administrative Assistant located in Bucharest that is eager to develop its career in a professional environment.

Among responsibilities will be :

  • To support marketing team in all internal marketing meetings, workshops, trainings.
  • To conduct all operations of the department relating to filling, archiving, following invoices, POs for all marketers.
  • To organize marketing department meetings - all logistic details (conference package room rental, meals, coffee breaks, facilities, accommodation, transport);
  • Services Contracts creation, contract (if new one required); follow up on payment, closing documentation; archiving.

  • To prepare visa documents, arrange flights and accommodations, follow up on approvals required.
  • To support operations like ordering business cards, photocopying and purchase of stationary etc.
  • To coordinate visitor's logistics and agenda management.
  • Key User for Promotional and Educational materials platform.
  • Activities related to Services Contracts for preferred vendors (creation, drafting the contract, follow up for obtaining signatures, follow up on invoices and payments)
  • Manage time to meet the multiple demands of the job.
  • Arrange travel for department members for attendance at customer meetings, outside functions, activities, board meetings, etc.
  • Anticipate travelers’ individual needs and preferences to ensure compliance to company’s Travel Policies and Procedures.

  • Plan meetings and events of various sizes at both offsite and onsite locations.
  • Maintain, handle and process confidential information.
  • Coordinate / execute departmental transactions in SAP.
  • Prepare Electronic Expense Reporting System request.
  • Communication with commercial team related to the management of promotional and educational materials supply.
  • Responsible for Customs related process (from documentation to storage).
  • Skills to perform the job :

  • University degree and / or relevant work experience equivalent.
  • Good English language skills.
  • Excellent interpersonal and communication skills.
  • Ability to work in team environment.
  • Decisiveness and ability to handle multiple tasks.
  • Strong team player and strong ethics.
  • Excellent knowledge of Microsoft Office (especially Excel)
  • Previous experience with SAP is a strong advantage.
  • Other information :

  • The recruitment process will be conducted through QPAS - Recruitment Company.
  • Only eligible candidates will be contacted.
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