Project Administrator
Greenlee Textron Inc
Napoca, Cluj, Cluj, Romania
6 zile în urmă

Description :

Ensure proper project administration through data quality and accuracy in business systems by communicating closely with project’s stakeholders.

Responsibilities :

  • Create and set-up new projects in Oracle and Clarity Toolbox system;
  • Forecast, baseline, monitor and control project financial plans and As Sold budget;
  • Ensure the accuracy between Oracle agreements and purchase orders;
  • Project addresses creation (delivery address, bill to address, invoice address);
  • Keep Clarity, Oracle and other project systems updated throughout the life of the project;
  • Support project managers with accurate project data and progress for monthly project reviews;
  • Collaborates closely with Singapore Distribution Center and project managers to achieve an accurate resource forecast and perform proactive actions to prevent delivery delays;
  • Collaborate closely with project managers to ensure project cost is correctly booked and revenue is timely and correctly recognized through properly invoicing forecast and creation;
  • Coordinate closely with procurement department for on time delivery and goods of receipt;
  • Ensure invoicing is up to date against agreed project milestones updated in Financial Forecasting Tool;
  • Collaborate with project manager and ensure the maintenance of any budget changes;
  • Identify and create Material Return Ticket for issued items and system IDs;
  • Labor budget maintenance and invoicing (Field Engineer Reports);
  • Actively involved in meetings related to assigned projects (sales handover, kick off, progress);
  • Assist project manager with Clarity financial dashboard and all Clarity Tools (FFT, PMMT, COMMT);
  • Maintain ownership and coordinate resolution of any issues that may arise during project execution;
  • Comply with the Emerson Ethical, trade compliance and quality process and procedures;
  • Apply PMO project execution methodology to all projects;
  • Monitor and report the status of the projects to project managers;
  • Create and provide project documentation as per project managers’ requests (invoices, order acknowledgement, commercial invoices, delivery note, packing list etc.);
  • Prepare projects for closing (invoices, budget review);
  • Generate standard reports (actual cost report, committed cost report, customer forecasting invoice report, bill of material and estimated to complete report from Clarity and Oracle business systems);
  • Develop and maintain a sound knowledge of PSS products and services;
  • Other administrative tasks as required.
  • Requirements

  • Business (Commercial) Education
  • Min. of 1+ year experience in order administration
  • Fluent in English, other foreign language is an advantage
  • Proficiency in Microsoft Office tools and IT in general
  • Detailed knowledge in customer order executing
  • Product and divisional know-how beneficial
  • Knowledge of Business Systems Oracle and JDE beneficial.
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