PMO & Office Manager
Alstom
Cluj, Romania
4 zile în urmă

Req ID : 120562

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions.

Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

If you are up to a challenge, we are looking for a :

Your role :

  • You will be responsible for a smooth running of the office and department administration, in close collaboration with our Management team, ensuring a quality experience for all our colleagues and upcoming new hires;
  • liaison (and backup) with another function (Finance) and with the building administration to address issues and ensure compliance with policy, handling orders, invoices, expenses and post for the HR Shared Service Center in Cluj.

    Nevertheless, you will take the lead / coordination of some HR projects within HR Operations Centre, together with the management team for consolidation of data and some analysis or reporting activity.

    Your Challenges :

    Reporting and monitoring / project support

  • Maintain office records as required for regulatory compliance, time management, etc.
  • Monitor and report on initiatives and employee related activity, engagement programs, etc.
  • Provide support for new initiatives, projects and other activity within HR SSC as required;
  • Project support - decision tracking / meeting minutes when needed;
  • Assisting with meeting co-ordination / room & resource.
  • Projects / Global support

  • Coordinate / Lead HR project within HR SSC and / or within HR organization (partial and / or full project scope);
  • Support top HR leaders for PMO HR activities;
  • Closely collaborate with the Project Manager and Professional Services regional leads, on-site and remotely.
  • Organize and coordinate local celebration events.
  • Office Management

  • Ensure office facilities and equipment are in good working order and available as required, manage issues and improvements through to resolution with relevant internal and external parties;
  • Maintain office supplies - raising orders, checking invoices;
  • Manage telephones, post and general office requests regarding cost and efficiency;
  • Ensure employees Benefits (medical, meal voucher cards, transportation, parking, mobile phones, etc.) are properly communicated and distributed (on time, on quality);
  • Support bookings for the management team and support great key visitor’s experience (taxi, room booking, access);
  • Ensure effective Backup for critical activities with another department (Finance / Procurement);
  • Check all incoming invoices and expenses are correct, allocated and processed in compliance with company policy and HR SSC structure;
  • Upcoming in the current context : prepare office readiness for the after-pandemic reopening.
  • Suppliers and Stakeholders Management

  • Keep close contact with goods and service providers for any placed orders or for any office related matters where they can support;
  • Build partnership and fruitful collaboration with key stakeholders, e.g. other office managers within site, smart hands support, HSE responsible, country buyer, site managers, etc.
  • New hires / Staff Movements

  • Organize new hire induction, onboarding and off boarding processes;
  • Ensure timely orders for new hire equipment and support escalations, Team Leaders and Managers to complete all required new hire / leaver / transfer actions.
  • Your Qualifications

  • Education : Degree level qualification (masters preferred);
  • Foreign Languages : English at a proficient level; any other European language would be an advantage;
  • Experience : 1-2 years minimum relevant experience, but more experienced candidates are also invited to apply, as the complexity of the role will also depends on the new job holder’s abilities;
  • Good MS EXCEL skills and previous experience in designing Excel dashboard or PPT presentations;
  • Basic to medium computer software and hardware knowledge
  • Excellent interpersonal skills and willingness to develop professionally, by investigating and understanding processes and the need of different projects;
  • Good analytical skills and attention to details required;
  • Excellent time management and organizational skills, capacity to build strong partnership;
  • Ability to work independently and drive results, including a proactive attitude;
  • Ability to manage and prioritize own workload.
  • An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.

    We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

    Job Type : Experienced

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