Project Documentation Administrator - 24 months
Napoca, Cluj, Cluj, Romania
2 zile în urmă


Manages all documentation for complex projects, ensuring customer documentation requirements are met in a timely manner.

Provides writing and / or technical materials and manuals, examines related files to releases blueprints, drawings, and engineering documents to manufacturing and others.


  • Prepare user documentation for a variety of material, including how-to guides and instruction manuals
  • Create table of contents and cite sources
  • Review published materials and recommend revisions or changes in scope, format, content, and methods of reproduction and binding
  • Interview production and engineering personnel and read journals and other material to become familiar with product technologies and production methods
  • Participate in customer kick off meetings to validate documentation requirements
  • Participate in customer meetings, if needed, to ensure proper documentation is delivered
  • Plans the documentation process in accordance to the Project Charter in order to meet
  • the agreed timeline
  • Acts as interface between HUB, Drawing Team and Project Team in all documentation
  • related matters
  • Liaising with suppliers to ensure the correct documentation requirements are met and
  • delivered in a timely manner
  • Analyzes customer project requirements and establishes document list liaising with
  • HUB / SUB to make sure customer requirements and quality standards are met.
  • Maintain soft / hard copy documents
  • Analyzes and review the preparation and organization of complex research projects
  • Produce approval documentation as required and in a timely manner
  • Ensure proper information storage by facilitating archiving of documentation
  • Provide final documentation that accurately meets customer requirements and ensure
  • the highest standards of presentation are maintained
  • In case of need, acts as escalation point for all documentation execution related matters
  • in front of internal and external customers
  • Respond effectively to documentation requests and queries from internal customers
  • Analyzes changes to various projects and prepares reports of changes for review
  • Release the document following final approval
  • Creates technically accurate and comprehensive documentation and website support
  • Pro-actively support the Project Manager in improving quality and performance of the
  • team
  • Conducts risk analysis and provides valid solutions in order to mitigate the risk
  • Works pro-actively and collaboratively with the Project manager, to prepare the
  • timeframe for documents
  • Works closely with the Project Manager and / or Project Engineer and / or Project
  • Administrator in order to clarity and solve the disputes
  • Coach other / new Documentation controllers
  • Maintain accurate and updated order logs.
  • Requirements

  • 1+ year experience in Documentation
  • Knowledge in use of spreadsheets, database, word processing and selected job specific software
  • Ability to handle several tasks and juggle multiple priorities and to keep clear and accurate records and reports.
  • Ability to use computer and rapidly input data and retrieve records and information
  • Ability to produce results given tight deadlines and to organize work load and to manage a filing methods and management techniques
  • Excellent organizational skills, including time management and follow-up
  • Must be confident utilizing Microsoft Office (including Excel, Word Paint, Power Point, Publisher, Outlook, Adobe Acrobat Pro, Autocad)
  • Performs other related duties as assigned for the documentation department
  • University degree (it’s) a must
  • Builds a partnership with customers by regularly demonstrating a high level of expertise and professionalism.
  • Communicates effectively in both oral and written communication(Engliesh level min. B2)
  • Quality / document control( it’s a must.
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