Office coordinator / manager
CBRE GWS SRL
Romania
21 zile în urmă
source : EJOBS GROUP

Candidatul ideal

CBRE is currently looking for a polished, professional and confident Office coordinator / manager to join one of our successful facilities teams, based in Bucharest, Romania.

Our client is a well-respected FMCG company, and in this varied role, you will coordinate all aspects of building maintenance and essential services via contractor management as well as ensure optimum service delivery to our client.

To be successful, you will be a confident self-starter who enjoys building client relationships, possesses excellent communication skills and has a strong customer service focus.

You will adopt a hands-on approach to problem solving, have the ability to juggle multiple tasks and can be relied upon to work autonomously.

You will need to be able to think on-the-go and collaborate with multiple stakeholders, with experience doing so in a large complex organization that has an international reach.

Confidence, agility and adaptability are key to being successful in this role.

We expect : Drive for result

Problem solving

Excellent communication skills (both verbal & written )

Organizational skills

Ability to work independent

English - advanced

Prior experience in facilities, property management, hospitality or related field (preferred)

Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous

Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

Descrierea jobului

  • Provide superior customer service to meet on-site client’s expectations
  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Ensure prompt and accurate management of purchase orders, OOS (out of scope services) and Change Requests
  • Conduct regular audits to ensure safety procedures on site are in place and working
  • Assist in carrying out safety procedures when needed
  • Coordinate facilities services- liaising with contractors, maintaining plans and assisting with inspection, overseeing access cards information
  • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
  • Liaising with various client departments providing solutions for miscellaneous requests addresses to the teams
  • Office space planning, repairs and inprovements
  • Seek ways to constantly reduce costs and improve operational standards
  • Maintain premises in neat and good working condition at all times
  • Back up receptionist when needed
  • Provide support for regular reporting packages
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