Personal Administrative Assistant
Wolters Kluwer
Blvd 21 Decembrie 1989, Napoca, Cluj, ROU
5 zile în urmă

Whether complying with regulatory requirements or managing financial transactions, addressing a single key risk, or working toward a holistic enterprise risk management strategy, Wolters Kluwer works with customers worldwide to help them successfully navigate regulatory complexity, optimize risk and financial performance, and manage data to support critical decisions.

Wolters Kluwer provides risk management, compliance, finance and audit solutions that help financial organizations improve efficiency and effectiveness across their enterprise.

We’re looking for a smart and dynamic English-speaking colleague for our EMEA Professional Services team.

You will be located at our offices in Cluj and will be working closely, yet remotely, with the EMEA Professional Services leaders.

As a Personal Assistant you will have the following responsibilities :

  • Assisting the leaders on all critical Professional Services processes related to invoicing, forecasting, reporting
  • Project support - decision tracking, meeting minutes, follow-ups
  • Project support - Assisting with meeting co-ordination / room & resource reservations
  • Quality management - Assisting with the review of documents for consistency / grammatical / formatting errors
  • Quality management - Document control for published version
  • Produce reports, presentations and briefs
  • Oversee and track the newcomer integration
  • Ensure administrative support for internal and external training initiatives
  • Time approvals
  • Sign-offs
  • Travel / hotel arrangements : monitor the bookings, so that they are being made according to the procedure, and prepare a report in this respect
  • Expense note review / approval
  • Overview of time project codes
  • Solve on-the-go problems
  • Qualifications and Skillset

    Education :

  • Bachelor’s degree in Business Administration, European Studies, Communication & PR, Faculty of Letters or similar
  • We are looking for :

  • Business fluency in English (written and oral). Other languages (German, French, Dutch) are a plus
  • At least 1-2 years of experience in a similar role
  • Good knowledge of Microsoft Office tools
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Availability for occasional travel abroad.
  • Personal traits

  • Able to learn fast and work autonomously in an international environment
  • Able to multitask and prioritize daily workload
  • Adaptable to change and at ease in a quickly evolving context
  • Committed to accuracy and completeness
  • Responsible, very methodical and very organized
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