The Resource Planner is responsible for identification and assignment of potential team members for proposals / bid defense meetings, for newly awarded projects and for changes of team members on awarded projects, running reports on resource management tool and forecasting of potential resource needs (within assigned business area or geography).
Engage with senior levels of the business to influence resource related decisions and challenge assumptions. Participate in change management.
Reports To Manager, Resourcing Management or Associate Director
Directly Supervises Not Applicable
Provides Work Direction to Not Applicable
Works Closely with Business Development, Portfolio Directors, Project Leaders, LM’s of potential team members
External Relationships Not Applicable
Lead responsibility for a large group of resources form a planning, allocation and forecasting perspective
Use Resource Optimization Framework’ to drive optimal resourcing decisions,
Maintain macro-level understanding of awarded work, potential new business, resource demand for the next 3-6 months, resource supply and challenges within the scope of the role
Checking Resource Mailbox daily for requests and if needed to follow up on details
Evaluate specific resource needs for proposals / bid defense meetings and awarded studies (Amount of hours needed and by when, overall experience and experience in requested Therapeutic Area in order to be successful)
Utilize the skills and experience database for therapeutic experience to identify team members with specific therapeutic experience for proposals and awarded projects
Utilize the resource management tool by running reports to check for Free hours / capacity of potential team members
Check with LM’s and Portfolio Directors if CV’s can be forwarded to clients
Provide CVs and bio-sketch for inclusion in proposals and for clients for awarded trials appropriate
Check with LM’s if potential team members are available for proposals / bid defense meetings, in exceptional cases contact individual’s directly
Make suggestions for assignments for proposals / bid defense meetings and awarded work (new business, replacements of team members due to sick leave, maternity leave, company leave, exchange of staff on studies);
track and follow up on the assignments
Follow up on bid defense meeting outcomes and of proposal start dates
Develop, prepare, and distribute resourcing projection reports (monthly at a minimum or more frequently as needed)
Check for accuracy of entries in resource management tool and follow up with LM’s if needed
Run reports on resource management tool to check for mismatch between resourcing hours in resource management tool and actual hours
Evaluate and assist in the development of resource planning tools and databases as needed
Use available resourcing tools to provide estimated resource needs for awarded work and new business
Develop and track metrics relating to Project Management resourcing
Maintain a working knowledge and ensure compliance with applicable local regulatory requirements and PAREXEL SOPs
Sound interpersonal, verbal and written English communication skills
Client focused approach to work, ability to interact professionally within a client organization
A flexible attitude with respect to work assignments and new learning
Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
Willingness to work in a matrix environment
Ability to successfully work in a ( virtual ) team environment
Strong analytical skills and an understanding of planning processes
Shows commitment to and performs consistently high quality work
Ability to identify and address issues proactively in a timely manner
Effective time management in order to meet daily metrics or team objectives
Ability to take initiative and work independently
Accountability for all assigned tasks
Excellent computer and internet skills including knowledge of MS-Office products such as Excel and Word.
Bachelors Degree required ideally a degree in finance, business, IT, HR or equivalent preferred.
Fluent in written and oral English in addition to local language
Minimum Work Experience
Relevant work experience
Years of experience, 0-3
Why Work at Parexel
There are pivotal moments in every career : Sharing new treatments. Improving processes. Delivering life-saving advances.
The people who succeed are the ones who make the journey go further and faster every time. What if you had a partner to support you as you reach the next level in your professional path?
A partner who believes a collaborative environment is key to achieving your goals? A partner who is dedicated to your health and wellness so you can help make a difference in the lives of millions worldwide?
That’s Parexel. We’re a diverse team of professionals focused on one goal : getting treatments into the hands of those who need them most.
Working together, the results we bring to our clients and the opportunities we bring to our team get better with every step.