Facilities Co-Ordinator
Jll
Bucharest, România
‎în urmă cu 18 ore
source : Wizbii
  • Responsible for handling incoming and outgoing mail and calls including distribution of any messages.
  • Receive, inform and guide visitors including co-ordination with client employees.
  • Assist in the preparation of the conference / telepresence / meeting rooms as required
  • Badges Management : Issue and manage ID and access badges for new hires / vendors / visitors and maintain records.
  • Provide administrative support to the FM.
  • Coordinate the repair and maintenance of office equipment and in the ordering in of office supplies.
  • CMMS Ticket management (including problem / issue report management, checking and ticket forwarding / dispatching)
  • Undertake administrative duties to support the FM such as Site inspections and EHS walk around / documentation
  • Participate as a team member in responses to emergency situations for facilities matters
  • Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
  • Directing first-line complaints regarding soft services to Facilities Management team
  • Ensure compliance with all governmental regulations on behalf of the client.
  • Ensure effective completion of all incident reports.
  • Ensure compliance with Jones Lang LaSalle minimum audit standards, best Practice, policies and procedures.
  • Assist the Facilities Manager in developing a close working relationship with all the vendors
  • Assist FM on generating PO and Goods receiving
  • Finance Management : Support Facility Manager in initiating and closing purchase orders.
  • Key Performance Measures

  • Client feedback
  • Quality / KPI scores
  • Employee management & feedback program
  • Supplier Management and per
  • Skills

  • Ability to effectively interact with clients, building business relationships and knows the importance of quality customer service, discretion and confidentiality
  • Open to direction but enjoys working from own initiative and anticipating the needs of staff
  • Highly professional, organized and committed to excellence
  • Developed time management, effective at prioritising tasks and an ability to switch between responsibilities at short notice
  • Excellent attention to detail and a desire to achieve the highest standard and to be a team player
  • Excellent interpersonal and communication skills
  • Outgoing, friendly and calm, even under pressure
  • Enjoys organising and coordinating events
  • Enjoys a high pressure environment and working with people
  • A clear communicator with excellent verbal and written skills
  • Experience and skilled at managing a switch board
  • Proficiency to learn new computer systems, already having experience and strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint
  • Experience in Resource Scheduler (Global Hospitality Booking System), but not essential as training would be provided
  • Competencies

    Other Personal Characteristics :

  • Results Oriented : The Facilities Coordinator must operate to time bound action plans in all areas of responsibility, and must ensure that deliverables are met according to schedule.
  • Direct Client Service : The Facilities Coordinate will provide reception services and hospitality services; where necessary they may manage those services
  • Leadership and Influencing skills : The Facilities Coordinator must be comfortable working in a matrix organization, with a strong focus on collaboration combined with interpersonal skills and the ability to influence outcome
  • Strong emotional intelligence
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