Our client is recruiting for a Facility Manager to join their business in Romania.
Iulia Balan +49 (0) 89 23 88 98 62
Daily / Routine Tasks :
General areas (Lobby, Conf. Rooms, Board Rooms and general areas) are well kept
Chairs aligned, Conf. Room Table clean, wires secured, white board markers available.
Projector / TV remotes secured and remote functioning
Liaison with Business Leaders on Client, Customer Visits and imp. visitors for the day
Organize required security clearances
Welcome Display on Plasma (as appropriate)
Receive them and usher them to designated areas.
Coordinate delivery of required amenities (Snacks, lunch, refreshments)
Take pictures of the visit (post prior approvals) and retain in the repository
Keep a Record of Visitors to the facility
General areas (Lobby, Conference Rooms, Board Rooms and general Workstations) are well kept - Reception clutter free at all times maintain sanctity
Ensure Newspapers & Magazines at the Common Areas are available along with Client’s M&M Branding material as appropriate. (Wherever applicable)
Ensure TV is functional at Reception and at common areas (Play M&M and Client’s Videos and Media as received from Marketing Team)
Update Notice Boards with most recent posts.
Air-conditioning is maintained in accordance to weather
Make a round of Coffee Points every Hour (consumables replenished, area tidied)
Access control coordination
With India Team for activation of new Cards
Deactivation of access cards of Associates who left the organization
Issue of temporary Cards / access to visitors and vendors
Coordinate with Fedex on receipts of couriers.
USPS mail room collection. Going to USPS for the Govt. related post.
Arranging shipping Labels to BU as per the approvals.
Prepare MIS of fedex and share with BU the periodic usage project wise.
Track payment of Monthly Billing (with CS Teams) for reference only.
Report TIM related concerns to Team for resolution
Follow up on points relating to various stakeholders (TIM, Marketing) as required.
Maintain a list of services undertaken (from Adhoc’ service providers / Vendors) and obtain required invoices.
Share them to CS / Stakeholders for processing of payments.
One of Event bills - Branding materials
F&B Bills (pertaining to official visit)
Extra cleaning if any undertaken
Any other un-scheduled services undertaken
Bi-weekly / Monthly Tasks :
Maintain / update records of the facility (lease documents, statutory licenses / Permits)
Check available Inventory of consumables (for Coffee points) and stationery as required
Being a fire Marshall - Actively participate and mobilize Associates to participate for fire drills in coordination with the property Mgmt. Team file reports.
Ensure First-aid Box is replenished and contents maintained as per norms
Prepare a note for the Building maintenance Team to address any snags, (fused bulbs, etc.) Housekeeping activities (thorough cleaning) Conf.
Room maintenance if any Seek invoices for Rental / Lease payments / Utility services (wherever applicable) have them processed and record payment details.
Obtain invoices pertaining to OPEX (Courier, Pantry Consumables, other Services (HK, Drinking water, Water etc. record payment details
Prepare Monthly MIS report of the location
Space utilization report
Client Visits report
Update Central Team on changes on facility infrastructure if undertaken
If any new spaces have been added
Any new facility (Conf. Room / Lab) enabled at the existing facility
For more details contact :
Quoting reference : RO MGIB FM 11800
Or call Iulia on :
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Please note :
That we do all we can to respond to all applications but if we have not contacted you within 2 days following your application - its likely we have not shortlisted your cv for the position.
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