Intern Mailing and AP Booking
Napoca, RO
‎în urmă cu 5 ore
source : jobs4it

Who we are : Steelcase was founded as an office furniture maker, and we've evolved into the global leader in workplace solutions.

We apply our insights to the intersection of space, technology, and furniture, helping individuals and teams in leading companies around the world to have a better day at work.

We pursue innovation, strive for sustainability and develop insights in every part of our business.What you will be doing : Receive and sort the physical invoices and hardcopy correspondence sent to Cluj by Steelcase vendors and suppliers (invoices, reminders, statements, order confirmations)Manage the electronic invoices from the suppliers and vendors by handling the Accounts Payable common mailboxes dedicated for electronic correspondence and documentsManage the hard copy invoices received from the vendors and makes sure that these are directed to the Booking team on a timely mannerYou will follow all sorting procedures and guidelines and proper align and coordinate with the Accounts Payable teamWeekly check the physical mailbox of Steelcase building to make sure that all received documents are treated on a timely mannerResponsible of the physical archiving of invoices and follows all archiving requirements and correspondence with our external document storage providerShredding all the documents received for the AP team, documents that don’t have to be archivedManage the correspondence with suppliers (both post office, e-

mails), whenever is required and with other internal departmentsScan the physical invoices in the ServiceNow workflow and assign them to the right queue for processing by the AP teamUpload the electronic invoices received by e-

mail to the ServiceNow workflowRespect the turnaround time and KPIs for scanning of physical invoices and upload of electronical invoicesInvestigate the invoices coming from vendors and suppliers of SteelcaseBook invoices in SAP FI moduleUse Service-

Now workflow for processing invoices and communication with approvers and Purchase Order creatorsRespect the daily booking invoices target established by the AP Team Leader or AP Finance ManagerProcess the needed posting corrections on a timely mannerHandle and solve e-

  • mails received respecting the agreed turnaround time of responseWho you are : Education / Experience : Bachelor’s Degree / or during studies in Business / Economics / Finance / BankingExperience in working with ticketing systems or helpdesk area, would be an advantageSkills / Abilities : You are fluent in English;
  • German or French also preferredSolid knowledge of Outlook 365 package and SAP would be an advantageProficiency in communicationAbility in building strategic work relationsNegotiation, adaptabilityCustomer focused, good decision-

    making skillsWe are proud to have a diverse and inclusive workforce, and we're always looking to get better. We value applicants who are comfortable interacting with people different than themselves.

    Women, people of any race or national origin, lesbian, gay, bisexual, and transgender people, veterans, working mothers and fathers, and everyone else are all invited to apply.

    Steelcase provides employment opportunities to all qualified employees and applicants without regard to race, color, creed, genetic information, religion, national origin, gender, sexual orientation, gender identity and expression, age, disability, or veteran status and bases all employment decisions only on valid job requirements.

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