This is a vendor role. Your employer is a third party, in service of Microsoft.
The Global Benefits team has a challenging and interesting opportunity for a Benefits Supplier Administrator to join supporting our world-
class benefits. We’re looking for an experienced administrator to support critical payments into our varied ecosystem of benefit providers across our Europe, Middle East and Africa region (EMEA).
This person will strive to maintain an environment where employees can do their best work, supported with great benefits and an agile, communicative and innovative culture.
As Benefit Supplier Administrator you will be responsible for providing administrative support for all EMEA benefit vendors, maintaining strong relationships, ensuring accurate and timely payments as well as supporting EMEA projects related to Benefits Administration.
Creation of Purchase Orders for Benefit providers across EMEA including administration to open / extend / close purchase order along with managing monthly PO hygiene.
Liase with PO and contract owners to ensure timely and compliant processing.
Ensure timely and accurate invoicing and payments to all EMEA Benefit providers, including invoice approvals and validation of costs against PO.
Partnering across teams to confirm goods received and monitor service performance. Complete one-time payments and invoices as required
Utilize Microsoft tools including My Order, MS Invoice, Contract web, CIM, Finweb, CRM etc to complete activities
Research Benefits supplier escalations and resolve utilizing partners and stakeholders as required. Support partner requests, tracking cases through internal Microsoft CRM tool with accuracy.
Accounting and Budget tracking including accruals, transaction status and corrections. Tracking progress against monthly budget report and sharing budget anomalies with benefits specialist.
Ensure all processes and approvals are in adherence to the privacy and compliance Microsoft standards. Partner to complete regular compliance and privacy audits
Work in partnership with Regional Benefits Specialist on regional projects to drive benefits standardization and optimization across the EMEA region
2-3 years’ experience working in HR, Procurement or Finance Administration with an understanding of accrual and budgeting background preferred
Customer service skills, ability to work across multiple teams and stakeholders to complete daily tasks.
Strong time management skills with ability to meet hard deadlines.
Strong technical aptitude with a passion for learning new tools and applying new technologies in creative ways to solve business problems
Detail- and results-oriented with strong organizational skills and an ability to prioritize effectively and balance multiple tasks
Ability to work in English, with strong verbal and written communication skills
Solid working knowledge of Microsoft Office
Qualifications in Microsoft Excel preferable
Experience using PowerBI preferable