AP Clerks serves as the first point of contact for Customers and completes the essential daily tasks needed within an Accounts Payable function.
The role involves completing 3 types of tasks;
1. Financial Tasks
2. Administrative Tasks and
3. Improving Customer relation tasks.
Working knowledge of Microsoft Office and Computerised Accounting Programs i.e. CODA and DTM Costing system
Knowledge of an Accounts Payable function
Attention to detail and high level of accuracy when dealing with numbers
Effective ability to communicate; written, verbal and face-to-face
Recognise and Sort Invoices, digital and / or printed documents
Obtain Approvals for Non-Trade Invoices according to Delegation of Authority Matrix
Prepare batches of Non-Trade Invoices for data entry into CODA
Reconcile Trade Invoices in DTM (Dolphin Travel Manager)
Reconcile Supplier Statements
Use initiative to resolve Supplier queries
Liaise with other departments; Divisional Finance and Group Treasury with regards to future cash flow and other departments with payment and reconciliation queries
Accurately Pay suppliers with all necessary checks and approvals
Clear Ledgers of old monies in CODA to show only pending and valid postings
Communicating with suppliers over payment and booking queries
Other ad hoc work as directed by the Accounts Payable Executive or Shared Services Controller
Your responsibilities may be slightly adjusted to cater for a specific role and division.