Reception Ops 4
Bucharest 'Bucuresti, Romania
2 zile în urmă

Location(s) Bucharest '- Bucuresti - Romania

The main responsibilities are :

  • Receive, re-direct and relay as appropriate telephone / fax messages and take adequate messages when required
  • Register and redirect all file correspondence to the specific departments
  • Assist in the planning and preparation of meetings, conferences and conference rooms / telephone calls
  • Serves visitors by greeting, welcoming, registering and directing them appropriately;
  • Notifies company personnel of visitor arrival;
  • Provides information to callers regarding office address, operational hours and reception landline as per the GDPR regulations
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations;
  • Room booking management - scheduling meetings and booking the assigned conference room and / or specific location;
  • Coordinate mail flow in and out of office;
  • Perform advanced bookkeeping, filing and clerical duties;
  • Keep correspondence confidentiality and open envelopes as per internal regulations and procedures
  • Responsible for creating WIFI accounts and enabling / disabling them if applicable;
  • Provide document processing and secretarial support;
  • Event management support;
  • Report any maintenance issues immediately to line manager and maintenance representatives, including all furniture, cleaning, fittings and equipment;
  • Support the Facility Coordinator and other FM staff;
  • Be responsible for evacuation, in cases of emergency, acting as first point of contact for guests and the emergency services;
  • Car fleet management support, booking taxies for our visitors;
  • Perform other related duties as required.
  • Make preparations for committee meetings
  • Maintain an adequate inventory of office supplies
  • Monitor together with the Facility Coordinator the use of supplies and equipment
  • Delivering monthly / weekly reports to Facility Coordinator
  • Basic office administration
  • Good Microsoft Office knowledge
  • An understanding of relevant internal procedures and flow
  • Problem solving
  • Effective verbal and listening
  • Communications skills, good English language spoken and written is a must
  • Stress / time management skills
  • Trustworthy, respectful, flexible
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