Reception/Facilities Assistant
Jones Lang LaSalle, IP, Inc
Bucharest, ROU
5 zile în urmă

We are looking for a Receptionist / Facility Assistant.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-

changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best.

We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

Role Purpose

The Receptionist-Facilities Assistant is a key role reporting directly to the Facilities Manager. In this role you would be responsible for providing support to ensure facilities services are delivered in an effective and efficient manner.

This role would be ideally suited to someone who is able to demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

What this job involves :

  • Provide front of house and reception services for the client directly.
  • Handling the client’s reception duties with care, commitment and always in a courteous manner.
  • Managing and responding to the client’s customer’s requirements and requests to ensure a high level of customer support to the JLL clients.
  • Anticipate, welcome and announce visitor arrivals, management of visitor access cards and signing in.
  • Telephone enquiries (internal & external).
  • Handle couriers and post deliveries and collections.
  • Keep reception area neat and tidy.
  • Preparing, printing, binding and archiving, when necessary, all company documents and reports.
  • Maintaining accurate and efficient management information systems.
  • Book taxis in line with the client’s policy and procedures.
  • Ensure all activities are carried out are in accordance with Health and Safety policies.
  • Support with events
  • Administration of parking spaces for visitors, employee, arrange taxis for client staff and visitors as requested
  • Book onsite meeting rooms and hospitality as per client requests and according to site procedures
  • HSE, Security & Quality :

  • Liaise with site managing agent and site security.
  • Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
  • Issuing of ID and access badges for new hires / vendors / visitors and maintaining record of same.
  • Monitor and maintain office and badge consumables in line within agreed stock levels.
  • Maintain the security sign-in book
  • Carry out site induction, for new starters, act as the first line of support for any concerns raised as a result of online DSE assessment.
  • Understand & actively support JLL’s Quality Management program
  • Site Operations

  • Conduct daily laboratory, meeting room and office checks as required by Facilities Manager
  • Prepare & serve hot beverages, layout & clear away catering as required
  • Manage all the requests on the Facilities helpdesk and liaise with service providers
  • Handle / Assist with incoming and outgoing mail enquiries according to the existing procedures
  • Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
  • Keep accurate and update records of seating plan
  • Ensure accurate and detailed hand over is planned & passed on (for tasks for within responsibility), if absent from the business.
  • Assist and monitor to ensure all building procedures and performance measures are maintained at all times
  • Reporting all technical faults and contact vendors
  • 24 / 7 emergency call support and site attendance is required
  • Procurement & Vendor Management

  • Support vendors including hard and soft skills to deliver services on time and within budget
  • Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices
  • Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

    What you can expect from us :

    You’ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-

    minded people work naturally together to achieve great things.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

    Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

    JLL is an Equal Opportunities Employer and encourages applications from all sections of the community .

    JLL Privacy Notice

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

    We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

    We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

    We will then delete it safely and securely.

    For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

    For additional details please see our career site pages for each country.

    For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

    Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

    If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at Accommodation.

    Reques This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

    I want to work for JLL.

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