SUMMARY OF ROLE
Ensure proper commercial activity, administration and execution of overall 3rd Party Goods and Services Procurement activity for various UK Offices supporting the Indirect Procurement Activities cross BUs.
Is responsible for placing purchase orders for tangible goods based upon requirements as outlined in a purchase requisition.
Provides follow-up for orders placed to insure on time delivery, administers and invoice / order deviation.
These activities may include, expediting, logistics, materials receiving and tracking.
SPECIFIC JOB RESPONSIBILITIES
Quality control of requisitions
Ascertains if complete requisitions have been provided
Generate purchase orders and purchase order amendments as required
Maintain Enterprise Resource Planning (ERP) system data to ensure accuracy during the entire Procure-to-Pay cycle
Distribute Purchase Order for approval
Negotiates and records all cost savings
Issue and expedite supplier acknowledgement in conformance to agreed final Purchase Order
Inform projects of shipment status and proactively manage schedules in accordance with project requirements
Inform local office about status of shipment
Arrange receiving and inspection of goods whenever it is required
Administer Purchase Order reconciliation
Closure of Purchase Order as per standard policy
REQUIRED QUALIFICATIONS AND EXPERIENCE
Bachelor degree graduate in Business, Commerce or Masters in Business or Commerce
Demonstrated abilities in ERP based systems such as JDE, ORACLE, SAP etc. (Oracle preferred)
Proven ability to work in multicultural virtual environment
Excellent team player
Methodical approach to work
Can work with minimum supervision
Excellent administration skills
Conversant in Microsoft Office applications
Good English and Hungarian skills