He / she is responsible for taking ownership of the AP and T&E processes ensuring the SLA (Service Level Agreement) deliverables related to the processes are met.
He / she is also responsible for achieving customer satisfaction and for proactively participating in all improvement initiatives.
Process vendors invoices and employees’ expenses reports
Monitor and clear on hold’ invoices in a timely manner
Ensure accuracy of transactions captured and traceability of transactions performed
Perform validation calls to suppliers for each bank details set-up and other amendments as email address / phone / address / etc.
Prepare vendor documentation in order to register & on-board the selected vendors into system
Initiate supplier set up and changes on existing suppliers with relevant approval
Handling emails / tickets and phone calls related to vendors and employees’ queries around invoices / T&E processing, payment
Review OK to pay invoices list run proposal for further approval and perform payment proposals and reconciliations of Debit Balance;
Payments in Advance and Card payments
Perform vendor reconciliation, PO analysis and month end reports
Track daily workload according to the working procedure
Keep the Department procedures updated according to the changes on the process
In addition to these activities, this role may participate in innovation, transformation or improvement projects related to business processes
Essential Requirements :
Must have strong Spanish verbal and written communication skills
High motivation to learn, develop and perform in a fast-paced environment
Self-directed, self-motivated, and capable of working with little supervision. Ability to apply logic and make sound judgments.
Must be very organized and detail-oriented Desirable Requirements
EPR Systems preferred experience - SAP
Advanced in Ms. Office (Excel, Word, PowerPoint)
Preferably graduated in Economic studies