Workplace Management Specialist
Thorntons
Bucharest, RO
4 zile în urmă

You act as a point of contact for the facility and assist with daily operational workplace requirements, such as : access card management, reception services, facilities management and vendor management

Supervising administrative support staff (Reception)

Assist with new hire onboarding process for employees and contractors in close collaboration with Human Resources and IT

Coordinate and supervise with the external provider all the procedures related Health & Safety; schedule semestrial sessions for Health & Safety trainings

Coordinating inventory of assets and responsible of the contracts related to office suppliers, maintenance company, utilities suppliers

Responsible for the security system and for the access control of the office

Support in organizing internal and external events

Car fleet coordination : managing the relationship with external suppliers : car leasing suppliers, fuel supplier

Coordinating corporate travels agencies, business meetings and events

Handling all procurement needs and all service providers, responsible of all the administrative contracts : cleaning company, furniture, office supplies, external legal companies

Collaborate with global Workplace Services colleagues on best practices

Various reports for external lawyers’ timesheets, fuel, cars

Responsible for registering in SAP all administrative purchase orders

Supports other departments in miscellaneous projects

Who we are looking for :

3+ years’ experience in workplace, facilities or office management

Bachelor's degree or equivalent

Strong communications skills

Proficiency in English

Solid knowledge of Microsoft Office Suite; SAP is plus

Customer and service oriented approach in dealing with peers and suppliers

Team player with pro-active approach and problem solving personality

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