Shipping Administrator
Napoca, Cluj, Cluj, Romania
2 zile în urmă


Ensure the smooth and efficient operation of the Shipping process to support the local iCenter and Distribution objectives for Quality, On-time Delivery, Cost and Flexibility.


  • Timely and accurate completion of EU, NON EU and domestic Shipments inside and outside of the EU, in accordance with EU, US, UN and Local Law.
  • To include the creation of shipping documents, clearance instructions, SLI's, CMR's, preferential certificates and IATA Hazmat documentation and labelling;
  • Liaison with the Carrier / Freight Forwarders and Crating company to schedule collections, deliveries, expedite, tracking and tracing of the ic Cluj Shipments (Inbound & Outbound) to ensure on time delivery and zero Logistics quality issues i.e. Loss / Damages;
  • Review and process Trax / TSE Compliance failures in a timely manner in accordance with Trade Compliance procedures;
  • Act as a point of contact for investigating and resolving Logistics & Compliance related challenges and escalations received from external and internal Customers.
  • Escalate to the next level where required within the agreed Service Level agreement;
  • Timely and accurate processing of the Logistics and Compliance related administration functions in adherence with the procedures set out in the QMS.
  • To include self auditing, filing / archiving of records;
  • Freight invoice clearance, and rate verification where applicable. Note : EPM Logistics responsible for the Freight Bill Audit Programme;
  • Reporting of key measures i.e. Service provider on time delivery and quality. To include the analysis and identification of improvement initiatives / corrective actions to improve the performance / failures;
  • Responsible for the auditing, and retention of all Export and Import Records in adherence to the procedures set out in the QMS;
  • Maintain databases and shipping reports as required i.e Project Administration Database;
  • Ensure all EU Emerson, EPM and Local Logistics, Compliance and Health & safety regulations and procedures are adhered to and records maintained i.e. ITCE procedures;
  • Contribute to the development and implementation of the Logistics and Compliance Procedures. Identify improvement initiatives, to reduce costs and cycle times.

  • University Degree;
  • Minimum one year experience in Import / Export activities, including Logistics and Trade Compliance function;
  • Very good English communication skills (both written and verbal);
  • Proficient knowledge of how to perform imports and exports activities, within the Logistics and Compliance function;
  • Familiarity with Romanian Import, Export (including Intra EU movements) Rules & Regulations;
  • Familiarity with Romanian Customs procedures to include Intra EU Movements, IPR & OPR;
  • A clear understanding of INCOTERMS;
  • Familiarity with the IATA Rules & Regulations pertaining to dangerous goods;
  • Familiar with AEO (Authorized Economic Operator);
  • Computer literate with a good working knowledge of Microsoft Office;
  • Knowledge of : Oracle system is preferred (and ideally Trax and Trade Sphere).
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