Assistant Manager
Carlton Resource Solutions
Romania, Romania
‎în urmă cu 22 ore
source : Rigzone.com, Inc.

III Job Scope:

  • Supporting project execution tasks in refinery
  • Supporting staff involved in project execution in day-to-day activities (esp. Project Managers and Head of Project Execution at site)
  • General administrative tasks

 

IV Main Accountabilities:

  • Prepares letters, reports, records, correspondence to business partners and other similar documents;
  • Gathers and complies information as requested;
  • Maintains departmental, management and financial records - including confidential files;
  • Screens and distributes incoming correspondence;
  • Attends meetings and elaborates minutes of meeting
  • Inventories, orders and maintains office supplies and operates office equipment: copy machine, fax, printer and scanner;
  • Organizes and coordinates events organized by the head of departments and project manager when it is the case
  • Keeps confidentiality of al department specific documents;

 

  1. Planning and forecasting duties:
  • Estimating OPEX budget necessary for the department activity
  1. Industry knowledge:

 

  1. Organization:
  • Organizing meetings, business trips and others
  • Organizing the keeping of documentations, presentations and other project relevant materials
  • Permanently updating the training record of the department
  • Weekly organizing the project status report meeting

 

  1. Coordination: -
  1. Reporting:
  • Offers support to the superior without exceeding the established deadlines;
  • Structures information, prepares clear and precise reports and forecasts taking into account the established deadlines;
  • Consolidates the monthly reports elaborated by the project manager

 

  1. People development: -

 

7. HSEQ, SMI duties:

  • Complying with and carrying out the activities as per the provisions of SMI documents applicable to the job (e.g. Petrom policy, directives, standards of the Refining Division, manuals, decisions, plans/ programs, procedures, guides, regulations, instructions, applicable external documents);
  • Meeting the legal and other requirements applicable for the field of environment protection, labour health and safety, protection against fire (e.g. authorizations, environment programs, emergency plans for environment, prevention and protection plans, measures as a result of the controls carried out by authorities or by authorized persons0;
  • Using, maintaining and handling in a correct manner the working equipment/ means, equipment for fire protection and of labour safety and individual protection equipment;
  • Promptly informing the head on any situation considered by them a hazard for environment, health and safety or on any labour, environment of technical accident occurred at the working place;
  • Informing the hierarchical head on accidents suffered by a person during the working time, on the normal route towards/ from the job and accidents by a vehicle belonging to the company;
  • Not carrying out technological modifications, changes without applying the regulations in force regarding the change management;

 

8. To the above mentioned responsibilities it is possible that some others (related to the job) will be added by your Line Manager, if business will require. In case the changes in the job content are significant, a new Job Description will be prepared by your Line Manager.

 

V Delegation:

The job holder can delegate his/her duties only with approval of the head of the department.

VI Job requirements:

  • University degree
  • Experience: 1 year
  • Basic English proficiency
  • MS Office
  • Good communication skills
  • Team player
  • Ability to comprehend and prioritize multiple tasks

 

VII Success criteria:

  • Achievement of the objectives defined by the PDS and the QM if any
  • Meeting deadlines
  • Efficiency and accuracy of assigned tasks

 

 

 

 

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