Job Objective :
Ensures the executive support ( handling phone calls,correspondence classification, organizing agendas for meetings in / outside the office, preparation of meetings logistics) for the Orange Money General Manager and for the General Manager direct reports.
Provides them the proper support in their regular / current non- administrative activities.
Might provide the first expert contact on the specific issues of the (sub) department where she performs or might give guidance towards the specialized colleague.
Job's main responsibilities :
Acts as interface between the (sub) department where she / he performs and the other departments of the company
Analyzes and solves the requests for access to (sub)department's specific sites
Performs various orders / requests EDP ( e.g. stationery) for the line- manager and his direct reports
Provides support to the General Manager and General Manager’s direct reports in their regular activities ( e.g. printing documents, preparation for presentations ,writing memos, etc)
Provides support to the line- manager on other administrative tasks ( e.g. flight reservations, hotel reservations for missions, debts discharge, etc)
Writes and / or translates various documents
Creates, organizes and updates the General Manager’s specific database ( e.g. contracts' and dossiers' directory, listing of services'suppliers, etc)
Preliminary checks the documents taken in her responsibility - for text accuracy, annexes, signatures, payment terms, etc
Organizes the archive : contracts, correspondence,dossiers, company's documents
Manages the correspondence
Plans and organizes the daily activities : General Manager’s agenda and department's agenda
Gets in touch and keeps contact with various third parties : either companies ( e.g. law firms, recruitment agencies, authorities, etc) or individuals and ensures good collaboration and relationships with them
Makes reports for internal use Orange or for Orange Group( including Power Point presentations)
Makes reports for third parties ( e.g. auditors,authorities, etc)
Prepares documentation required by third parties
Professional Knowledge : MS Office
English language - fluently
French language is a plus.
Specific Skills : Teamwork
Initiative and pro-activity
Capacity to progress
Planning and organising
Other infos :
Hiring Manager : Haris Hanif
Recruiter : Claudia Pirvu
Fixed- term employment contract : 2 years
All applications will be screened and best matching profiles will be contacted.
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