SUMMARY OF ROLE
This position is meant to supporting critical administrative tasks for Enterprise IT and the
continued service for the Enterprise IT team in Cluj and should not be impacted by current and future divestitures.
The request is for limited-term employment, as headcount is optimized and the need for additional support is temporary in nature and does not explain additional headcount.
The primary purpose of this position is to provide administrative support to the Enterprise IT
organization in Cluj and EMEA.
SPECIFIC JOB RESPONSIBILITIES
Providing support for the group leaders in crafting required reports and maintain databases
Coordinate events, training, and meetings to include catering and where vital transport
Develop and maintain the SharePoint page for the group and build communication content for Yammer, SharePoint, Newsletters
Capture, maintain and file all records / documentation in an organized manner to ensure timely and consistent access to such on an ongoing basis
Supervise desk and equipment allocation to maintain the records on floor layout
Order and manage the office supplies for the group
Providing support to the IT Resource Center Group members incorrectly filling out various forms (travel request forms, expense reports, internal requisition forms)
Prepare the vital logistics for internal and external visitors to the group and for meetings, including preparing the visa documentation
Arrange travel / accommodation schedules for staff and visitors on domestic and overseas business trips (book hotel accommodation, arrange transportation, rooms, coordinate meetings)
Provide administrative support to internal and external visitors
Supervise and follow up on issues raised to facilities regarding the work environment
Support and assist the team on a day to day basis, providing administrative support as the need arises
Participate in selected Project work as assigned by Management
REQUIRED QUALIFICATIONS AND EXPERIENCE
Bachelor studies -completed or in progress
Excellent written and spoken English interpersonal skills required
Proficient in the use of Excel, PowerPoint, Outlook, SharePoint, Word, etc.
Excellent prioritizing, planning, and organizing skills
Attention to detail
Ethical and professional integrity
Previous experience in a multinational environment, in an administrative position, an advantage