Administrative Internship (for 12 months)
Greenlee Textron Inc
Napoca, Cluj, Cluj, Romania
4 zile în urmă

SUMMARY OF ROLE

This position is meant to supporting critical administrative tasks for Enterprise IT and the

continued service for the Enterprise IT team in Cluj and should not be impacted by current and future divestitures.

The request is for limited-term employment, as headcount is optimized and the need for additional support is temporary in nature and does not explain additional headcount.

The primary purpose of this position is to provide administrative support to the Enterprise IT

organization in Cluj and EMEA.

SPECIFIC JOB RESPONSIBILITIES

  • Providing support for the group leaders in crafting required reports and maintain databases
  • Coordinate events, training, and meetings to include catering and where vital transport
  • Develop and maintain the SharePoint page for the group and build communication content for Yammer, SharePoint, Newsletters
  • Capture, maintain and file all records / documentation in an organized manner to ensure timely and consistent access to such on an ongoing basis
  • Supervise desk and equipment allocation to maintain the records on floor layout
  • Order and manage the office supplies for the group
  • Providing support to the IT Resource Center Group members incorrectly filling out various forms (travel request forms, expense reports, internal requisition forms)
  • Prepare the vital logistics for internal and external visitors to the group and for meetings, including preparing the visa documentation
  • Arrange travel / accommodation schedules for staff and visitors on domestic and overseas business trips (book hotel accommodation, arrange transportation, rooms, coordinate meetings)
  • Provide administrative support to internal and external visitors
  • Supervise and follow up on issues raised to facilities regarding the work environment
  • Support and assist the team on a day to day basis, providing administrative support as the need arises
  • Participate in selected Project work as assigned by Management
  • REQUIRED QUALIFICATIONS AND EXPERIENCE

    EDUCATION

  • Bachelor studies -completed or in progress
  • Experience

  • Excellent written and spoken English interpersonal skills required
  • Proficient in the use of Excel, PowerPoint, Outlook, SharePoint, Word, etc.
  • Team player!
  • Excellent prioritizing, planning, and organizing skills
  • Attention to detail
  • Results-oriented
  • Ethical and professional integrity
  • Previous experience in a multinational environment, in an administrative position, an advantage
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