Admin assistant & AP responsible
ON Semiconductor
Romania
3 zile în urmă

Description

  • Admin Responsibilities
  • Answer and direct phone calls
  • Organize and schedule appointments; plan meetings;
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Handle the import and export packages (local andexternal)
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Accounts Payable Clerk Responsibilities :
  • Receiving, verifying, and reconciling invoices issued by suppliers with the consumptions or physical items;
  • Check invoices&suppliers, microfilming and sending by e-mail to AP responsible
  • in ON AP center;
  • Creating Purchase requisitions(PRs) for invoices recording and payment;
  • Charges expenses to accounts and cost centers by analyzing invoice / expense
  • Reports into Prs;
  • Reconciles PRs with purchase orders (POs) for invoice recording in AP,
  • issuing stop-payments or purchase order amendments;
  • Creating and sending invoices files periodically to ON AP center in Roznov, Czech Rep;
  • Verifies vendor payments paid by Petty cash to reconcile payments in AP;
  • Uploading invoices sent to AP processing in payment ledgers(Petty Cash, Bank);
  • Creating / update of new suppliers in AP module;
  • Maintains historical records by microfilming and filing documents.
  • Disburses petty cash by recording entries; verifying documentation.
  • Protects organization's value by keeping information confidential.
  • Qualifications

  • Admin Requirements
  • Proven experience as an administrative assistant,
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
  • Proficiency in English, spoken and written;
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Accounts Payable Clerk Requirements :
  • Some studies or experience in accounting or related field.
  • Proficient in Word, Outlook, and PowerPoint.
  • Advanced abilities with Excel.
  • Comfortable using a computer for various tasks beyond general accounting.
  • Understanding of payments, accounting, and budgeting.
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