Process Control Analyst - SSO (1 year contract)
Adobe
Bucharest
6 zile în urmă

The Opportunity

This is an exciting opportunity to join the Shared Services Operations (SSO) team as we continue to propel the business through continuous improvements and operations excellence! The individual will focus on the process controls of all the operations within SSO with an aim to align with the policies of Global Procurement (GP), Supplier Onboarding (VRMO interfacing) & T&E.

Individual will work towards supervising the policy controls, audit the transactions like Purchase Requisition (PR), Purchase Order (PO), Contracts and Invoices for violations if any and fix them as needed.

What you'll Do

The designate should be able to do the following activities for the Process Control audit, which includes (but not limited to)

Compliance with Adobe's Code of Business Conduct, with special consideration to avoid any actual or perceived conflict of interest.

Identify the After the Fact (ATF) transactions in the system. Employee must not promise to award business to supplier prior to PO release or contract signature.

Adobe Personnel must not instruct Suppliers to begin work or deliver goods prior to obtaining an approved PO and / or have a signed contract.

Identify and report below possible violations.

  • the noncompliance with RFP process as per GP policy.
  • Sourcing involvement for large projects.
  • Competitive bidding for small projects (Based on thresholds).
  • Use preferred suppliers to buy.
  • 6. Audit the contracting process for below policy statements and report for any violations.

  • If a Contract is required, it must be initiated, and approved, within the CLM (Adobe’s Contract Management tool) unless authorized in writing in advance by Legal
  • Use of Adobe Standard Contracts to minimize non-standard terms, and prolonged negotiation and approval cycles.
  • No Adobe Personnel has authority to bind Adobe to any Contract unless that individual is specifically designated as an Authorized Signatory and has been trained on the associated responsibilities.
  • All Contracts must be executed, either physically, digitally, or electronically, by the Authorized Signatory while that person is present in the applicable geographical location.
  • The Adobe legal entity that is benefiting / receiving Goods or services, should be party to such Contracts.
  • Audit PR and PO process for following compliance statements and track them.

  • All Suppliers must be fully on-boarded and approved (i.e. they are in Connected and Ready-To Transact status) prior to initiating a PR or Contract’.
  • PO is required for any procurement of (A) Goods or services over $5,000.00 USD or (B) Capital equipment or hardware over $2,500.
  • 00 USD (or foreign currency equivalent), inclusive of tax and delivery charges’.

  • Audit the compliance to policy of SSO on review of all PRs and proposed contracts to identify if an Adobe Contract is needed.
  • What you need to succeed

  • Has good understanding of business requirements and can prioritize things accordingly.
  • Flexible with timings to meet job requirements and is able to work on stretched assignments.
  • Prepare adhoc reports as and when required and supports in building and maintaining dashboards in Power BI
  • Shall actively identify problem areas and initiate process improvement and efficiency measures to mitigate those issues in coordination with peers and managers in Global Procurement, VRMO and SSO.
  • Take complete ownership of all the assigned responsibilities
  • Approach work with an authentic intellectual curiosity and a dedication to continuous improvement;
  • Ability to handle relationships involving diverse parties and adept at working with all levels of an organization.
  • Excellent judgement in identifying the gaps and effective implementation of controls
  • Able to take tactical decisions required for smooth functioning and delivery of the vertical.
  • Demonstrates leadership skills, is a good communicator and exhibits a data based and scientific approach to problems.
  • Detailed knowledge of tools used in the procurement.
  • Knowledge of travel and expense audit will be an added advantage.
  • We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

    Please contact us to request accommodation.

    At Adobe, you will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists.

    You will also be surrounded by colleagues who are committed to helping each other grow through our unique Check-In approach where ongoing feedback flows freely.

    If you’re looking to make an impact, Adobe's the place for you. Discover what our employees are saying about their career experiences on the Adobe Life blog and explore the meaningful benefits we offer.

    Adobe is an equal opportunity employer. We welcome and encourage diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status.

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