Essential Job Functions
Processes and completes complex purchase orders; determines prices from available vendors which meet cost and quality guidelines;
places orders; verifies receipt of purchase.
Implements guidelines or standards from which vendors should be selected; recommends additions to and deletions from the supplier / vendor database as appropriate;
reviews new vendor performance and adjusts approved list of vendors as appropriate.
Develops procedures for conducting vendor negotiations. Conducts complex negotiations with suppliers to obtain products at the best quantity and cost in order to ensure end-users needs are met;
negotiates delivery, terms and conditions, and pricing. Identifies future procurement opportunities to further procurement strategies.
Coordinates with accounts payable to resolve any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user;
coordinates with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users.
Solicits suppliers / vendors for materials / products / services through formal Requests for Services (FRS) and / or Requests for
Proposals (RFPs) and informal channels. Conducts complex negotiations on terms favorable considering quality, delivery, and prices;
receives and evaluates proposals, quotations, and bids for acquisitions. Determines approach to FRS and RFP activities and recommends changes to current processes.
Maintains communication with suppliers during course of procurement action in order to ensure timely delivery in compliance with the requirements of the procurement document.
Establishes relationships with new suppliers and develops new supply sources.
Plans and coordinates the procurement of materials, products / services and equipment necessary for the operation of the business unit or assigned projects.
Recommends changes to existing standards; ensures suppliers / vendor's adherence to industry standards, technical quality standards, and other corporate / business unit driven expectations.
Analyzes bids for specification compliance, prices, delivery commitments and past performance; utilizes online systems as a resource for procurement.
Recommends revisions or process improvements to meet company needs.
Provides leadership and work guidance to less experienced personnel.
Bachelor's degree or equivalent combination of education and experience
Bachelor's degree in business administration, inventory management or related field preferred
Nine or more years of experience in purchasing or inventory management
Experience working with procurement practices
Experience working with contracts including request for proposals (RFP) and request for information (RFI)
Experience working with products and services within related market
Experience working with procurement software
Good communication skills
Good analytical and problem solving skills
Good personal computer and business solutions software skills
Strong negotiating skills to interact with vendors
Leadership skills to guide and mentor the work of less experienced personnel
Ability to understand financial analysis and implications with regard to contracts and suppliers
Ability to create and maintain formal and informal networks