Project Administrator
Emerson
CLUJ NAPOCA, CJ, RO
‎‎în urmă cu 1 oră
source : equest

Summary of role Ensure accurate project administration through data quality and accuracy in business systems by collaborating closely with project’s stakeholders.. Responsibilities :

  • Create and set-up new projects in Oracle and Clarity Toolbox system;
  • Forecast, baseline, monitor and control project financial plans and As Sold budget;
  • Ensure the accuracy between Oracle agreements and purchase orders;
  • Project addresses creation (delivery address, bill to address, invoice address);
  • Keep Clarity, Oracle and other project systems updated throughout the life of the project;
  • Support project managers with accurate project data and progress for monthly project reviews;
  • Collaborate closely with project managers to ensure project cost is correctly booked and revenue is timely and accurately recognized through properly invoicing forecast and creation;
  • Coordinate closely with procurement department for on time delivery and goods of receipt;
  • Ensure invoicing is up to date against agreed project milestones updated in Financial Forecasting Tool;
  • Collaborate with project manager and ensure the maintenance of any budget changes;
  • Identify and create Material Return Ticket for issued items and system IDs;
  • Labor budget maintenance and invoicing (Field Engineer Reports);
  • Actively involved in meetings related to assigned projects (sales handover, kick off, progress);
  • Assist project manager with Clarity financial dashboard and all Clarity Tools (FFT, PMMT, COMMT);
  • Keep ownership and coordinate resolution of any issues that may arise during project execution;
  • Stay in sync with the Emerson Ethical, trade compliance and quality process and procedures;
  • Apply PMO project execution methodology to all projects;
  • Supervise and report the status of the projects to project managers;
  • Build and provide project documentation as per project managers’ requests (invoices, order acknowledgement, commercial invoices, delivery note, packing list etc.);
  • Prepare projects for closing (invoices, budget review);
  • Generate standard reports (actual cost report, committed cost report, customer forecasting invoice report, bill of material and estimated to complete report from Clarity and Oracle business systems);
  • Develop and maintain a sound knowledge of Process Systems and Solutions products and services;
  • Other administrative tasks as needed. Requirements
  • University Degree in Business Administration
  • Minimum of 1+ year experience in order administration
  • Proficient in English, other foreign language is an advantage
  • Proficiency in Microsoft Office tools and IT in general
  • Detailed knowledge in customer order executing
  • Product and divisional know-how beneficial
  • Knowledge of SAP or Oracle or similar ERP systems is an advantage;
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