SUMMARY OF ROLE
The primary purpose of the role is to support the Project Manager in all aspects of tier 2 & 3 types of project handling.
SPECIFIC JOB RESPONSIBILITIES
Ensure full compliance with all Emerson Trade Compliance and Ethical Business policies and procedures
Execute Tier 2 & 3 Projects (Rosemount and Analytical, as well as MRO Analytical) according to PMO project methodology
Work with the PM and PE to have the commercial and technical review of the orders done and understand customer’s requirements
Take part in the internal project meetings such as KOM and progress report meetings
Ensure the timely and complete entering of the orders in the ERP system- JDE and Oracle
Handle PO interfaces including changes and coordinate this with the PM, PE, RCX, and factory (coordinate changes on booked Oracle orders with RCX team)
Work with the documentation team to make sure that the documentation is ready on time so that achievement payments are met
Ensure invoicing is up to date against agreed project achievements!
Work together with Finance team and the PM to tackle disputes on invoices
Confirm Delivery Dates to Project Managers, Customers, and Suppliers
Generate Order Acknowledgements, Invoices, and Credit Notes, Bank Guarantee, custom clearance documents such as Shipping Notes, Proforma Invoices, and Packing list, Inspection Release Note
Trace the order to make sure accurate delivery was made according to specific Incomers.
Coordinate and arrange Inspection and Testing
Plan for special transportation when appropriate, ask for packing quotes from a supplier where needed
Coordinate Buy-outs by crafting and sending Purchase Orders to Emerson external suppliers and assure timely assembly and delivery to the final customer.
The issue, expedite, and receive Supplier Acknowledgement
Work together with the purchasing department to supervise supplier progress. Follow up on delayed lead times, including with internal and external suppliers
Weekly check of backlog report and maintaining ERP system updated (JDE, Oracle, and Share Point)
Coordinate customer orders and contacts in JDE, Oracle, and CVDH (Address Book)
Ask for price set-ups on new and special items
Archive documents on Share Point per each Business Unit requirements and ensure information is up to date
University degree or equivalent
Languages : English advanced level; Italian - advanced level;
Understand Customers Production Process
Firm in commercial and contractual aspects of projects
Disposition for shorter (few days) and longer (weeks) business travels
Acceptance of flexible working time including 10 15% overtime
Minimum 3 years professional working experience
Good knowledge about contractual and commercial aspects of projects would be an advantage
Proficient PC office applications. MS Word / Excel etc