Project Administrator with Italian
Napoca, Cluj, Cluj, Romania
5 zile în urmă


The primary purpose of the role is to support the Project Manager in all aspects of tier 2 & 3 types of project handling.


  • Ensure full compliance with all Emerson Trade Compliance and Ethical Business policies and procedures
  • Execute Tier 2 & 3 Projects (Rosemount and Analytical, as well as MRO Analytical) according to PMO project methodology
  • Work with the PM and PE to have the commercial and technical review of the orders done and understand customer’s requirements
  • Take part in the internal project meetings such as KOM and progress report meetings
  • Ensure the timely and complete entering of the orders in the ERP system- JDE and Oracle
  • Handle PO interfaces including changes and coordinate this with the PM, PE, RCX, and factory (coordinate changes on booked Oracle orders with RCX team)
  • Work with the documentation team to make sure that the documentation is ready on time so that achievement payments are met
  • Ensure invoicing is up to date against agreed project achievements!
  • Work together with Finance team and the PM to tackle disputes on invoices
  • Confirm Delivery Dates to Project Managers, Customers, and Suppliers
  • Generate Order Acknowledgements, Invoices, and Credit Notes, Bank Guarantee, custom clearance documents such as Shipping Notes, Proforma Invoices, and Packing list, Inspection Release Note
  • Trace the order to make sure accurate delivery was made according to specific Incomers.
  • Coordinate and arrange Inspection and Testing
  • Plan for special transportation when appropriate, ask for packing quotes from a supplier where needed
  • Coordinate Buy-outs by crafting and sending Purchase Orders to Emerson external suppliers and assure timely assembly and delivery to the final customer.
  • The issue, expedite, and receive Supplier Acknowledgement

  • Work together with the purchasing department to supervise supplier progress. Follow up on delayed lead times, including with internal and external suppliers
  • Weekly check of backlog report and maintaining ERP system updated (JDE, Oracle, and Share Point)
  • Coordinate customer orders and contacts in JDE, Oracle, and CVDH (Address Book)
  • Ask for price set-ups on new and special items
  • Archive documents on Share Point per each Business Unit requirements and ensure information is up to date
  • Requirements

  • University degree or equivalent
  • Languages : English advanced level; Italian - advanced level;
  • Understand Customers Production Process
  • Firm in commercial and contractual aspects of projects
  • Disposition for shorter (few days) and longer (weeks) business travels
  • Acceptance of flexible working time including 10 15% overtime
  • Minimum 3 years professional working experience
  • Good knowledge about contractual and commercial aspects of projects would be an advantage
  • Proficient PC office applications. MS Word / Excel etc
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